Tophunt Ltd. is taking your rights regarding data processing seriously. In this statement we explain how Tophunt Ltd. collects, processes and uses your personal data. This report is therefore a reflection of the general policy of Tophunt Ltd. in the field of data processing.

The data controller for Tophunt Ltd. is Mr Peter Dobbelaere, Burgemeester Maenhautstraat 59, 9820 Merelbeke, BE0455652352.

Please feel free to contact Mr Peter Dobbelaere via This email address is being protected from spambots. You need JavaScript enabled to view it. for further questions regarding this statement and our policy.
Should you have specific questions on this subject, we will ask you to identify yourself to ensure we are providing the required information to the correct person.

When does Tophunt Ltd. collect and process your data?

Tophunt Ltd. collects and processes your data when you call upon us as a client or as a prospect for bookings or offers for your holiday, hunting trip or photo safari. You may have received this information by registering for our free newsletter or when you contact us in one or the other way. Furthermore, your data will be processed, as a client, when drawing up invoices and other accounting records. In some cases, we process your data with the purpose to present to you our services (in the context of direct marketing). We may also process your data since this may be important for our activities such as presenting you appropriate proposals.

Which data are Tophunt Ltd. collecting and processing?

This refers to the data which you have communicated to us and which we need for the proper implementation of your holiday, hunting trip or photo safari or other services for which you rely on us. We therefore need your name, address, email address, phone number etc… and professional data such as your company name and VAT number and all other related data. Usually our clients directly pass on these data to us, however we may also obtain these data from other parties.

The data can also relate to your points of interest or your plans for future travels or related services. Financial data must be processed in the context of the book-keeping. Data about your position and activities will be processed in the context of communication or public relations.

We collect these data either when you complete our forms or the electronic version thereof.

For what purposes does Tophunt Ltd. collect and process data?

We process these data for our client management system (correctly organizing your holiday, hunting trip or photo safari or providing related services or products which implies observing the contract we are closing with you), direct marketing (in order to inform you about the services we are offering, current promotions, …), accounting and communication/public relations.

As far as our website is concerned, we coordinate the content and the user friendliness thereof with you, the users. We also process your data in order to comply with the obligations resulting from the making available of a website and the content thereof. You can then use the interactive applications and services of this website.

What is the basis for the processing of data by Tophunt Ltd.?

At first, we collect and process your data based on the contractual relationship we have with you as a result of your assignment and the contract we have concluded with you. This is also the basis for the processing of data about suppliers.

When the processing is not required to implement the contractual relationship, such as for direct marketing and communication, it is based upon the justified interests as an enterprise, particularly the freedom of entrepreneurship and information. We also see to it that our mutual interests are balanced for instance to grant you the right to oppose.

Are the data communicated to a third party?

Your data are mainly processed internally in the context of client management and accounting. They can be communicated to subcontractors to whom we appeal to. This is specifically the case for the correct organisation of your holiday, hunting trip or photo safari and possible related services that we are providing for you.

They can be communicated for certain one-off services or assignments to subcontractors to whom we can appeal to, be it always under the supervision of Mr Peter Dobbelaere.

Sometimes we are obliged to pass on data about you. This is for instance the case when we are legally obliged hereto or when governmental bodies have the right to ask for data information.
In principle, your data are not communicated to third countries or international organisations.

Your rights

When we process your data in view of direct marketing, you can always oppose hereto. This is when you contact Mr Peter Dobbelaere of Tophunt Ltd. via the email address This email address is being protected from spambots. You need JavaScript enabled to view it..

You are always entitled to see the data we are processing for you and, if need be, have these corrected or deleted. Mr Peter Dobbelaere, This email address is being protected from spambots. You need JavaScript enabled to view it., will organise this for you. We only need a proof of your identity in order not to communicate your data to someone else.

If you do not agree with the manner Tophunt Ltd. is processing your data, you can always lodge a complaint with the Data Protection Authority (www.privacycommission.be), Drukpersstraat 35 in 1000 Brussels.

You can always unsubscribe when you receive a newsletter from us.

Safety management

We take the privacy of your personal data very seriously. We have implemented various strategies, supervisory systems, policies and measures to protect your data and we carefully follow the instructions. We are protecting your data by using encryption technology and are installing other safety measures such as firewalls and password protection. This implies that your data are protected and exclusively accessible for the staff of Tophunt Ltd.

Changes

Tophunt Ltd. Reserves the right to change this statement and/of this policy. Changes will be communicated to the users via the website.

Last update: january 14, 2019

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